When it comes to the office reception desk, it is important that it is well supplied. After all, your receptionist deals with all the phone calls that come in and out, as well as all the clients or patients that show up on a day to day basis. She or he needs to be well equipped at their office reception desk to take on all the tasks they have for the day.
First you need to consider your reception desk furniture. You have to figure out how much space your receptionist needs, and of course has, in the room they’ll be situated. There are a lot of different options for a desk, from small basic desks to wrap-arounds, which are especially helpful if you have more than once receptionist working at a time. It gives them all enough space to do their own tasks.
You also have to look at office seating. You want seats that are comfortable for long term use, that won’t have your receptionist sitting oddly or finding they have muscles hurting at the end of the day. Chairs with cushions and comfortable, flexible backs are best. Swivel chairs make it easy for your receptionist to move around the desk to whatever files she needs.
When you set up your office reception desk, you need basics. Every desk should be outfitted with a telephone, computer, printer, copier, and fax machine as well as a power strip to accommodate it all. You can often find machines that serve multiple purposes to save space and money.
You also need storage space and file cabinets so your receptionist can have everything organized. Whether your office reception desk comes with file drawers or you buy a separate cabinet for everything, you need an easy way of being organized at the ready.
Then there are simple items like pens, paper, scissors, tape, paper clips and a stapler that every worker’s desk should have, but are easy to forget. Make a list and make sure it is well supplied, with extras of everything in case they are needed.
Let your receptionist know that if there is anything they feel they are missing at their office reception desk they should let you know. It’s always good to have employee feedback and they may think of something truly helpful that you hadn’t thought of. It’s always good to work with your employees in mind so that you can provide them with exactly what they need!